Official Information About ProNovos, Inc.

What is Nova?

Nova is the AI platform built specifically for construction. It connects to your ERP to tie what's happening in the field to your financials, spots problems before they cost you money, and answers all of your questions. It covers running your jobs, knowing your money, and getting paid faster, in one place.

Is Nova an ERP?

Nova is not an ERP; it connects to your accounting and project systems, brings the numbers together, and adds intelligence and cash acceleration on top. It provides you with all of the reports, visuals, and insights that you wish your ERP provided.

Who is Nova for?

Nova is for commercial subcontractors and general contractors. It's built for the finance leaders who own the numbers and the project and field teams who create them.

Is my data secure?

Yes. Your data stays in the systems you already run. Nova connects to it and never takes it out of your control, with enterprise-grade security around everything it touches.

Is this the same as ProNovos?

ProNovos is the company; Nova is the platform it builds. ProNovos has served the construction industry since 2019, and Nova is its AI-native platform.

What does Nova actually do, in one sentence?

Nova ties what's happening in the field to your financials, catches problems while you can still fix them, and answers your questions, so you always know if you're making money and whether you'll get paid.

Does Nova replace my accounting software?

No. Nova connects to your accounting system and works on top of it. Your books stay where they are.

What's included in the free trial?

The full platform, every feature. You can explore Nova with sample data or sync your own data for free. No credit card is required to start.

Is the cash-flow forecast really free?

Yes. The cash-flow forecast is free; no purchase required.

What's the difference between annual and month-to-month?

Annual is the lower total cost and is billed upfront for the year ($2,500 setup, $3,000 a year for data access, $150 per user per month). Month-to-month is easier to start and more flexible ($3,500 setup fee, $4,000 per year for data access, $175 per user per month).

Do you charge per user?

Yes. There's a per-user monthly fee ($150 on an annual plan, $175 on a month-to-month plan), in addition to a one-time setup fee and an annual data-access fee.

Is my data used to train AI models?

No. Nova uses your data to answer your questions and run your account, not to train public models.

Do I have to use the AI features?

No. You can run the whole platform without touching an AI feature. The AI is there when you want a fast answer or want to build something.

Can Nova replace the tools we're building in-house?

For your financials and project management, yes. Nova already connects your data and has the construction-finance logic built, so you don't have to recreate it. Keep your team's AI effort for operations, and build your financial tools on Nova.

Does Nova replace my controller or close process?

No. Nova makes your close faster and your numbers current, so your controller reviews instead of rebuilds. It's a tool for your finance team, not a replacement for it.

What ERPs does the finance module connect to?

Acumatica, ComputerEase, Foundation, Sage 100, Sage 300, Sage Intacct, Viewpoint Vista, Viewpoint Spectrum, and QuickBooks Online.

Can Nova catch margin fade before month-end close?

Yes. Nova tracks each job's margin as costs and change orders come in and flags the fade while you can still act, rather than at close when it's already a loss.

Do PMs need training to use this?

Very little. PMs ask Nova or talk to it, so there's no dashboard to learn. Most are productive the first day.

Can the field team update Nova without going through the office?

Yes. A field supervisor can log a daily report by talking to Nova, add photos, and track RFIs straight from the field.

Does this replace our project management software?

Nova handles the project execution that feeds your financials (daily reports, RFIs, submittals, change orders, pay apps) and connects it to the money.

What can I see in one place that I couldn't before?

Your whole company at a glance: where cash is, where margin is heading, your backlog, and which jobs need attention now, all current and tied to the field.

How is this different from a BI dashboard?

A BI dashboard shows you charts you still have to interpret. Nova answers your questions directly and flags what's wrong, so you spend your time deciding, not digging.

How fast can we get this running across all our projects?

Because Nova integrates with the systems you already run, you can go live in less than a week.

What accounting/ERP systems does Nova integrate with?

Acumatica, ComputerEase, Foundation, Sage 100, Sage 300, Sage Intacct, Viewpoint Vista, Viewpoint Spectrum, and QuickBooks Online.

Does Nova replace my ERP, or sit alongside it?

It sits alongside. Your ERP stays your system of record; Nova connects to it and brings the numbers together in one place.

What happens to my data if I stop using Nova?

Your financial data lives in your ERP, so it stays with you. If you decide to stop using Nova, we will disconnect from your ERP and delete your data from our system.

What goes in a construction daily report?

A daily report captures what happened on site that day: work completed, crew and headcount, weather, delays, deliveries, and any issues. It's your record if a dispute comes up later. Your field team can either create the reports by typing everything up or speak to Nova, and it will create the report.

Can I edit what Nova writes?

Yes. Nova drafts the report from what you tell it, and you review and adjust anything before it's filed.

Does it work offline in the field?

The web version is not accessible offline. However, the mobile app will support offline functionality for PM functions such as drawings.

What is an RFI in construction?

An RFI, or Request for Information, is a formal question a contractor sends to the design team or owner to clarify something unclear or missing in the drawings or specs, so the work can proceed correctly.

What's the difference between an RFI and a submittal?

An RFI is a request for information used to clarify the design. A submittal provides information for approval, such as product data, shop drawings, or samples, to show that what you intend to install meets the spec. One seeks an answer; the other seeks sign-off.

How do I keep RFIs and submittals from slipping through the cracks?

Track them where the job lives, with status and what's overdue visible at a glance, and tie them to the job's cost and schedule so the impact is clear. Nova does this so nothing stalls between the field and the office.

What's the difference between a change order and an RFI?

An RFI is a question that clarifies the design. A change order is a formal change to the contract's scope, price, or schedule, often the result of an RFI.

How fast does a change order show up in my margin?

As soon as it's logged. Nova reflects a change order in the job's cost, revenue, and forecast right away, so you see the margin impact instead of waiting for month-end.

What is a pay application in construction?

A pay application is the formal request a contractor submits to get paid for work completed in a billing period, usually on AIA G702 and G703 forms, showing the schedule of values, percent complete, retainage, and the amount due.

Does Nova generate G702/G703 forms automatically?

Yes. Nova drafts the G702 and G703 from your schedule of values and job progress, with a suggested amount on every line, so billing is a review instead of a rebuild.

Can I still edit a pay app before sending it?

Yes. It comes to you as a draft. Adjust any line, regenerate, then download it, email it to the owner, or push it to Textura.

What is a WIP report in construction?

A work-in-progress (WIP) report shows, for each active job, how much you've earned versus how much you've billed, along with cost, percent complete, and projected margin. It's the core report for knowing whether your jobs and your company are actually profitable.

What's the difference between over-billing and under-billing?

Over-billing means you've billed more than you've earned to date (billings in excess of costs). Under-billing means you've earned more than you've billed (costs in excess of billings). Over-billing borrows against future work; under-billing means you're financing the job with your own cash.

What are costs in excess of billings?

It's the accounting term for under-billing: the value of work you've completed but haven't billed yet. It shows up as an asset on the balance sheet, and as a cash-flow drag in real life.

How do I read a WIP report?

Compare the percent complete to the percent billed for each job. If you've earned more than you've billed, you're under-billed; if you've billed more than you've earned, you're over-billed. Then watch projected margin against the original estimate to catch fade.

What is construction cash-flow forecasting?

It's a forward look at the cash coming into and going out of your business (draws, AR, payroll, payables, retainage) so you can see when you'll be short before it happens, rather than finding out on a Friday.

How far ahead can Nova forecast?

Nova projects 13 weeks ahead and flags the specific week when cash is likely to be tight, based on your billing, receivables aging, and committed costs.

Is it really free?

Yes. No trial clock and no card.

What's the difference between project costing and WIP reporting?

Project costing tracks cost against budget on a single job in detail. WIP rolls every job up into the earned-versus-billed and margin picture for the whole company. Costing is the job-level view; WIP is the portfolio view.

How does Nova calculate margin in real time?

Nova compares your contract value to your projected final cost as costs, commitments, and change orders come in, so margin updates as the job moves instead of at close.

What causes margin to look fine on paper but fade in reality?

Underestimated costs, unapproved or under-priced change orders, labor overruns, and slow reactions in the field. Each is small on its own, but together they eat the margin between the estimate and the final numbers.

What is AR aging in construction?

AR aging groups your unpaid invoices by how long they've been outstanding (0-30, 31-60, 61-90, 90+ days), so you can see who owes you, how old the debt is, and where collections are slipping.

How does Nova decide which invoices to flag for early payment?

Nova looks at your aging and your cash forecast and surfaces the invoices worth getting paid early, the ones aging while your cash is tight, so you factor only when it makes sense.

Does AR tracking automatically connect to QuickPay Direct?

Yes. When an aging invoice is squeezing your cash, you can advance it through QuickPay Direct from the same place, only when you need it.

How does Nova handle AP approvals?

Vendor invoices are routed to the right approver and coded to the right job, so nothing sits in a pile or hits the wrong cost code.

Can Nova flag AP issues before they affect cash flow?

Yes. Because payables sit next to your cash forecast, you can see what's going out and when, and how it affects the weeks ahead.

Does this replace our AP software?

Nova handles AP routing, approval, and coding tied to your jobs and cash, and connects to your accounting system of record.

What are the G702 and G703 forms?

They're the standard AIA construction billing forms. The G702 is the application and certificate for payment (the summary), and the G703 is the continuation sheet that breaks the billing down by each line of the schedule of values.

Who fills out a pay application, the PM or accounting?

Usually both. The PM knows how complete each line is, and accounting assembles and submits it. Nova drafts it from your job data so the PM reviews instead of rebuilding, and finance gets a number it can defend.

How does Nova decide percent complete on each line?

Nova anchors each line to your cost forecast, uses the costs you've actually incurred as a floor, and caps it at the contract value, so the suggested percent complete is grounded in real data rather than a guess.

Can Nova push to Textura?

Yes. You can download the G702/G703 as a PDF, email it to the owner, or push it to Oracle Textura with lien releases.

What is a cost-to-complete forecast in construction?

It's your estimate of the remaining cost to finish a job, added to the costs already incurred, to project the final cost and margin. It's the number that drives your WIP and your profitability, and the hardest one to get right.

What's the difference between cost, revenue, and cash forecasting?

Cost forecasting projects what a job will cost to finish. Revenue forecasting projects what you'll bill and recognize. Cash forecasting projects when the money actually moves. Nova runs all three off the same data so they agree.

How does AI help with construction forecasting?

Nova's AI does the first pass on cost-to-complete, proposing each line based on your actual cost trends so your team can adjust instead of starting from a blank cell, and it captures the reason each number changed.

How often should I update my forecast?

Most contractors update monthly as part of their project review, but because Nova stays current with your actuals, you can see where a job is heading any time, not just at month-end.

How does invoice factoring work for contractors?

You select an unpaid invoice, a financing partner advances most of its value right away, and the fee is settled when your customer pays. With QuickPay Direct, you pick the invoice inside Nova, and the funds arrive the next business day.

Is QuickPay Direct a loan?

No. It's an advance on money you've already earned, backed by Viva Capital. No personal guarantee, no debt on your balance sheet, and no bank relationship to open.

Do I need good credit or a relationship with a bank?

No. The advance is against your invoice, not your balance sheet, so it doesn't hinge on your personal credit or a bank line, as a loan does.

What does it cost?

A single transparent fee, shown before you accept. The fee is based on the invoice and how long it's expected to be paid, so you decide based on the number in front of you.

What is Viva Capital's role?

Viva Capital is the financing partner that funds the advances. It's what makes the cash real: an established partner behind QuickPay Direct, not a software feature.

How is the factoring fee calculated?

The fee is based on the invoice amount and how long until the invoice is expected to be paid. The sooner it's repaid, the lower the fee, and you see the exact amount before you accept.

Does the fee change based on invoice size or payer?

The main driver is the time to payment.

Does QuickPay cost the GC anything?

No. Viva Capital is the financing partner that funds the advances, so offering QuickPay to your subs costs you nothing, and you earn rebates.

How do the rebates work?

You earn a rebate based on how quickly your subs' advances are repaid, turning a program that helps your subs into one that also helps your bottom line.

Do my subs have to use it?

No. QuickPay is there for the subs who want to get paid early. It's optional for them and doesn't change your normal payment process.

Who funds the advances?

Viva Capital funds them, not you. You enroll your subs; Viva Capital provides the capital.

How much rebate does a GC actually get?

The rebate scales with how quickly your subs repay.

Is the rebate paid per invoice or in aggregate?

Per invoice, once it's repaid. The sooner it's repaid, the larger the rebate.

Does offering QuickPay affect our relationship with subs?

It strengthens it. Your subs get paid faster without you having to spend your own capital, so they're stronger, and your projects run more smoothly.

Is it normal to be profitable but cash-poor in construction?

Yes. It's one of the most common cash problems in the industry, driven by retainage, slow receivables, and fronting labor and materials before you're paid. Profit is booked when you bill; the cash arrives much later.

How do I fix a cash-flow problem on a profitable project?

Forecast your cash so you see the shortfall early, then accelerate the receivables causing it, for example, by getting paid early on an unpaid invoice instead of waiting 60 days. Nova shows the gap for free and lets you close it with QuickPay Direct.

What's the difference between over- and under-billing?

Over-billing means you've billed more than you've earned. Under-billing means you've earned more than you've billed. Under-billing hides a cash problem behind a healthy-looking P&L.

Is under-billing bad?

It can be. It means you're financing your customer's project with your own cash, and your reported profit is outpacing your billing. Catching it lets you bill for work you've already done.

Where do I see it on a WIP report?

It shows up as "costs in excess of billings." Compare percent complete to percent billed on each job; if you've earned more than you've billed, you're under-billed.

What is margin fade?

Margin fade is when a job's profit shrinks between the estimate and the final numbers, usually a little each month, which is why it's often caught too late.

How do I prevent margin fade?

Track each job's margin as costs and change orders come in, promptly price and approve change orders, and act on labor overruns early. Nova flags the fade while you can still fix it.

When should I catch it?

As early as possible, well before close. The whole point is to see it while you can still change the outcome, not discover it in the final accounting.

Can ChatGPT or Claude read my construction financials?

Not on their own. A general model can explain a concept, but it can't see your job history, your schedule of values, or your AR aging, so it can't answer questions about your actual numbers.

What can't a general AI model do for my finances?

It can't connect to your data, act on your numbers, or offer financing. Nova lives where your data lives and does all three.

What can a construction AI agent do?

It can watch something for you and act, for example, flag a job losing margin, surface invoices worth getting paid on early, or draft your weekly owner update from what happened on site.

How is this different from ChatGPT, Claude, or Gemini?

A general chatbot doesn't know your jobs or your AR. An agent built in Nova works on your connected data, so it can watch your actual numbers and take action.

Is my data safe?

Yes. Your data stays in your systems, and agents work within your account under your controls.

Is pay-if-paid legal in my state?

It depends on the state. Many limit or refuse to enforce pay-if-paid clauses because they shift the risk of nonpayment onto the sub. Check your state's rules and read the contract closely.

What's a reasonable time under pay-when-paid?

Pay-when-paid gives the GC a reasonable time to pay the sub after the GC is paid. What counts as reasonable varies by contract and state, but it affects the timing of payment, not whether you get paid.

How do subs protect their cash flow?

Know which clause you've signed, forecast the payment gap it creates, and have a way to bridge it, such as getting paid early on the invoice while you wait. Nova helps you see the gap and cover it.

What's a typical retainage percentage?

Usually 5% to 10% of each payment, withheld until the job is substantially or fully complete.

When is retainage released?

At substantial or final completion, per your contract, which can be months after you finish your part. For subs, it's often the last money in.

Can I finance retainage?

Retainage is excluded from QuickPay Direct advances, so it isn't factored, but seeing it in your cash forecast lets you plan around it and get paid faster on the rest.

Can my CPA see my Nova data directly?

Yes, if you invite them. You can give your CPA or advisor access so they work from the same current numbers you do.

Does Nova replace what my CPA does?

No. Nova gives your CPA cleaner books and current numbers to work from, which makes their work easier, not unnecessary.

Is there a partner program or referral structure for CPAs?

Yes. CPAs and advisors who serve contractors can partner with Nova to refer and co-serve clients.

Who is Viva Capital?

Viva Capital is the established financing partner behind QuickPay Direct and QuickPay. It funds the advances that let a sub get paid early and a GC pay subs early.

Is my invoice data shared with Viva Capital?

To fund an advance, the relevant invoice information is shared with Viva Capital as the funding partner. Your broader financial data stays in your systems.