Published October 15, 2025 . 4 mins read

You’re on site. Someone mentions a scope change: “Can we add four recessed lights here?” You say sure. You make a mental note to write the change order request later. Then later turns into tomorrow. Then tomorrow you forget.

And just like that, the work gets done… but the revenue doesn’t. Change orders don’t get lost because they’re hard. They get lost because they’re one more thing. One more thing after back-to-back calls, site walks, email chains, and unexpected field issues.

So we built something that automatically turns those quick notes into real change order requests.

Our new AI-powered creator is the first step in making sure change orders don’t slip through the cracks. Instead of opening a spreadsheet and trying to remember what you meant when you wrote “lights + 2 crew Mon/Tue,” you just type it into ProNovos. Start with a sentence or an upload: an email, a marked-up PDF, even a blurry photo from your phone. ProNovos will extract the details, draft the scope, map out labor and materials, estimate added days, and generate a professional-grade COR.

You still get the final word, of course. You can tweak quantities, change prices, edit the language. But you’re no longer staring at a blank screen wondering where to start.

Let’s say you upload a marked-up PDF and write: “Add 4 recessed lights, 2-person crew for 2 days, patch & paint, standard hours.”

ProNovos creates a COR that includes:

• Labor split across superintendent, foreman, journeyman, and apprentice (using your configured rates)

• Material list (fixtures, wire, boxes, patch/paint materials)

• Equipment (scissor lift) if ceiling height warrants it

• Subcontractor line (if paint is typically subcontracted on your jobs)

• +2 schedule days recommendation

• A clear description and assumptions

You review it, maybe bump a rate or reword something, and hit submit. The structure’s already there, no need to overthink it.

This isn’t AI that’s trying to replace your judgment. It’s there to save you time and help you capture revenue that would otherwise disappear. It gets you 80–90% of the way there, and it’s trained to work with your setup: your labor roles, your rates, your rules. Every output is fully editable — you’re still the one making the call.

We built this because too many change orders never get created. Not because the work didn’t happen, but because no one had time to slow down and document it. Now, you don’t have to. This is one less thing on your plate, and one more way to make sure the dollars match the work.