Published April 6, 2023 . 6 mins read

Industrial Power Solutions is gearing up to double in size over the next year or two—and that means the volume and complexity of its construction data will be growing, too.

Chief Financial Officer Phyllis Dyer is on the case. This past August, she and her team integrated IPS’ Foundation Accounting Software data into the ProNovos platform.

The Glendale, Arizona-based contractor takes electrical, instrumentation, and manages projects from inception to completion (including installation). IPS serves customers across the Southwest in industries such as agriculture, food processing, manufacturing, water, and wastewater. Its 65 employees include electricians, project managers, engineers, designers, and programmers who collaborate on varied, often complex jobs.

The IPS team leverages ProNovos’ automated, real-time Work-in-Progress financial workflow and several dashboards, especially Company Monthly Billings, Project Billings, and the Executive Dashboard.

On the project side, IPS PMs and engineers use ProNovos’ cloud-connected Project Management platform, which streamlines jobsite updates, improves team collaboration, and handles a wide variety of project documents.

Industrial Power Solutions

Company Monthly Billings, Project Billings and Executive dashboards

Benefits to field personnel

Field personnel can now see all aspects of their projects in one place via a mobile or desktop app. Newer and younger project managers, in particular, previously struggled to use accounting software designed more for trained accountants than busy construction experts. “We wanted them to get a clearer view of how their projects were progressing,” Dyer explained.

IPS PMs were also slowed by the need to track too many logins, passwords, and operating instructions for different construction data apps, a common complaint in the industry.

“It was really disjointed before,” Dyer recalled. “They would have to go into one app to record their payroll, another to do their daily reports and then you had Dropbox and VPNs for photos and submittals. ProNovos brought it all together for us in one place.”

The ProNovos mobile app is geared specifically toward field personnel, giving them the information they need to do their jobs more effectively. “The user interface for the mobile app is super simple,” Dyer noted. You don’t have to have training to figure it out. You download it and log in. It’s pretty self-explanatory.”

In addition, the data visualizations that ProNovos automatically generates make it easier for PMs to grasp what’s happening with otherwise tricky concepts like over- and under-billings.

“They have gained a better understanding of how over- and under-billing works,” Dyer said. “They don’t have to do anything but open the dashboard. As a result, they’re focusing on it more.”

Tastier ‘PBRs’ (Project Budget Reviews)

Before rolling out ProNovos, IPS relied on the traditional approach to WIP reporting, in which project data is pulled out of the accounting system on a particular day, then combined into the WIP report, and finally discussed with PMs days later. Internally, the IPS team jokingly referred to these sessions as “PBRs” (for Project Budget Reviews, not Pabst Blue Ribbons).

Construction projects change quickly. Information that was current a week ago can create a woefully inaccurate picture today. Now, office and field personnel at IPS have updated billing status and other project information at their fingertips, accessible anytime, anywhere, via the cloud-based ProNovos platform.

Initially, some of the company’s PMs dragged their feet on the switch out of a natural inclination to stick with what they knew. As a best practice for other contractors, the IPS management team responded by clearly communicating the company’s intention to modernize its approach to construction data workflows.

“We had a meeting to say, ‘Okay, we are no longer going to do our PBRs the old-fashioned way because it is very time-consuming,” Dyer explained. “We just cut the cord and forced the issue. Once we did that, the feedback was amazing. The PMs raved, ‘This is so simple and easy!’”

However, IPS was not processing its payroll information at the time in Foundation, so critical labor data was missing from the equation. “We actually moved our payroll into Foundation to see it in ProNovos,” Dyer said. “We saw how valuable it would be to have labor information at our fingertips versus having to download information into Excel, format it, create our own charts, and so forth.”