John O'Bryan
John O'Bryan is the Marketing Manager at ProNovos, where he's spent over seven years helping contractors connect field operations to financial results. He holds a Master's in Management and writes and speaks on construction financial management, cash flow, project management, and the practical use of AI in the industry.
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We Heard It From the CPAs: Their Honest Take on AI
We asked construction CPAs from Accounting Today’s 2026 Top 100 where AI is genuinely working for their contractor clients. They converged on five points: AI lands first in the back office (AP, invoices, reporting), false confidence is the real risk, AI accelerates analysis but never decides, data quality is the gate, and the fix is unglamorous: timely closes and clean job-cost coding.
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What We Heard at the Second Annual Construction Intelligence Summit
Contractors and CPAs spent a day in Indianapolis working through what AI actually does in construction finance right now, and what has to be true about your books first.
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Construction KPIs: The Metrics That Keep a Job Moving
Construction KPIs are the metrics a contractor uses to track whether each job and the business are making money, holding cash, staying on schedule, and staying safe. They fall into four groups: financial, project, safety, and schedule and quality. Financial KPIs like percentage complete, over/underbilling, projected final cost, and days in accounts receivable most directly decide profit and cash flow.
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How Should Contractors Use AI to Get Better Answers?
Contractors get better answers from AI by asking precise questions: name the project, the metric, the timeframe, and the decision you are making. A vague prompt like "how's the job doing?" returns a vague reply; a specific one returns a real number. It also helps to keep your data clean and use AI that connects to your live financials.
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How to Get Your Construction Line of Credit Increased: What Banks Actually Ask For
You have the backlog and the crews, but your banker still says no. The difference between contractors who get a line of credit increase and those who don't comes down to what they submit.
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Top Construction Accounting Software Options for Contractors
Construction accounting software helps contractors manage job costing, cash flow, payroll, and profitability across projects. Popular options include Acumatica, CMiC, COINS, ComputerEase, Foundation, Jonas Premier, QuickBooks, Sage 100 Contractor, Sage 300 CRE, Sage Intacct, Spectrum, and Vista. The best fit depends on company size, workflows, and growth goals.
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Conditional vs. Unconditional Lien Waivers: Which to Sign & When
A subcontractor finishes a billing period, submits the pay application, and a waiver form comes back with the payment paperwork. It looks routine. It is routine. But whether that document says
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ProNovos Partners with Pine Services Group to Extend Early Payment Options to Construction Subcontractors
For Immediate Release
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Construction Lien Waivers: Types, Risks, and Best Practices
Every month, subcontractors across the country sign away one of the most powerful legal protections they have. Often they do it without reading the document closely, and sometimes before the money it
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ProNovos and Adams Brown Partner to Expand Financial Technology and Thought Leadership for Construction Companies
ProNovos, the construction intelligence platform, today announced a new partnership with Adams Brown, Strategic Allies and CPAs, a top 50 U.S. construction accounting firm.
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Over/Underbillings in Construction: A Practical Guide to Calculating and Managing Them
Understanding over/underbillings can significantly influence the financial health and cash flow of a construction project.
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The Calm Before the Storm: What Subcontractors Should Be Doing Right Now About Cash Flow
The numbers are in, and they're not exactly reassuring.
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Construction Invoice Factoring: A Complete Guide for Specialty Subcontractors
If you're a specialty subcontractor, you already know the problem: you mobilize crews, buy materials, and carry payroll for weeks, sometimes months, before a payment lands in your account. Retainage
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The Three Pillars of Construction Cash Flow Every Contractor Needs to Understand
Construction cash flow is one of the most persistently misunderstood disciplines in the industry. There's a myth that if your jobs are profitable, your business is healthy.
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What is Revenue Recognition in Construction?
"Billings do not equal revenue in construction accounting."
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The Four Reports Every Contractor Needs to Master Cash Flow
Most construction companies are sitting on a goldmine of financial data and never fully use it. Job cost reports, aging reports, cash flow statements: they get run at month-end, glanced at, and
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What Is Construction Retainage? A Complete Guide for Contractors
Construction retainage, also called retention, is the portion of a contractor's earned payment that a client intentionally withholds until project completion or a defined milestone is reached
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Where Cash Gets Stuck And What to Do About It
Cash flow is one of those topics every contractor knows matters, but rarely gets discussed until there is a problem. By then, the options narrow and the pressure is already on.
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5 Cash Flow Questions Every Subcontractor Should Answer Before Signing a Contract
Every subcontractor has been there: you win a job, mobilize your crew, start pulling materials, and then reality sets in. The first pay app won't be submitted for four to six weeks. Even after
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Congratulations to Our Partners: Accounting Today’s 2026 Top 100 Firms
At ProNovos, we take great pride in collaborating with industry-leading construction CPAs and Business Advisory firms dedicated to delivering top-tier financial expertise to their clients.
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Inside Construction Project Cash Flow: Inflows, Outflows, and Timing
In Part 1, we established a core reality of construction finance: cash flow is won or lost at the project level. Each project operates as its own business, with its own billing cycle, payment risks
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Construction Factoring: A Practical Guide for Subcontractors
On most construction projects, the money moves last. Labor is scheduled. Materials are purchased. Equipment hits the site. Payroll runs every week, whether the owner has paid or not. The work gets
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Why Construction Cash Flow Is Won or Lost at the Project Level
In construction, cash flow is not managed at the company level. It is earned, delayed, or lost one project at a time.
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2025 Wrapped: The Metrics, Milestones, and Stories That Shaped Our Year
This past year was an important one for ProNovos and for many of the contractors we work with. Across the industry, teams continued to look for better visibility into their numbers, clearer
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A Beginner’s Guide to the Schedule of Values in Construction
A Schedule of Values (SOV) can sound technical when you first encounter it, but it is one of the core financial tools used on construction projects. At its simplest, a Schedule of Values is a roadmap
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Good vs. Bad Working Capital in Construction Finance
Not all working capital is created equal. Working capital keeps construction businesses alive, but not all working capital works for you. A contractor can show $1 million in working capital on paper
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How to Improve Working Capital in Construction: QuickPay vs Other Options
Cash flow keeps construction projects moving, but working capital keeps the business alive. It covers payroll, materials, and mobilization long before the first draw hits your account. Yet many
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Connecting Data, Decisions, and Cash Flow at Converge 25
ProNovos joined hundreds of contractors and construction leaders at Converge 25, Foundation Software’s annual conference that was hosted in Las Vegas this year. The event brought together industry
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Accounts Payable: A Strategic Advantage for Contractors
Most contractors don’t think of accounts payable (AP) as a competitive advantage. It’s often lumped into back-office tasks instead of being recognized as a driver of cash flow and a key factor in
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Schedule of Values in Construction: Structure Them to Protect Cash Flow
Picture this: it’s Friday, payroll is due, and the materials you ordered weeks ago just hit the jobsite. The vendor wants payment now. Meanwhile, you won’t even send your invoice until the 20th, and
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How to Buy Construction Technology Without Regret
Technology has become a critical part of running a successful construction business. The right solutions can help you forecast more accurately, pay subs on time, and give your project teams the
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10 Things Your CPA Wishes You Did — Advice From Top 100 Firms
The construction industry runs on tight margins, complex projects, and constant change. That’s why your CPA is one of your most valuable business advisors. At the 2025 Construction Intelligence
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Can You Afford Not to Have QuickPay in Your Back Pocket?
Without momentum, nothing gets done in construction. Crews stall, schedules slip, and progress grinds to a halt. One delay can create a chain reaction, costing time, money, and the confidence of your
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Understanding S-Curves in Construction Project Forecasting
An S-curve is a graph that tracks a construction project's cumulative cost, labor hours, or work completed over time. Progress starts slow during mobilization, climbs steeply during peak construction, and levels off at closeout. By comparing planned vs. actual S-curves, project managers can forecast cash flow, spot schedule delays, and catch cost overruns early.
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Construction Billing Methods and When to Use Each One
Before work begins on a construction project, it’s important to establish how and when the contractor will be paid. Clear payment terms reduce the risk of delays and disputes and help keep projects
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ProNovos and Viva Capital Partner to Launch QuickPay, a Smarter Way to Fund Construction Payments
For Immediate Release
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Top Strategies to Reduce Payment Delays for Contractors
Payment delays are a persistent challenge in the construction industry. Whether caused by inefficient billing processes, disputes, or slow approvals, late payments can strain cash flow and disrupt
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Celebrating Our Construction CPA and Business Advisory Partners For Making Accounting Today’s 2025 Top 100 Firms List
At ProNovos, we take great pride in collaborating with industry-leading construction CPAs and Business Advisory firms that are dedicated to delivering top-tier financial expertise to their clients
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Understanding Profit Fade and Its Impact on Contractors
Profit fade is the gradual reduction in gross profit on a construction project as work progresses. It often starts subtly—an underestimated labor cost here, a delayed material shipment there—but can
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2024 Look Back: A Year of Growth and Innovation at ProNovos
As the end of 2024 approaches, we’re reflecting on an incredible year of progress and milestones at ProNovos. From empowering construction professionals with new tools and insights to strengthening
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Understanding Job Costing in Construction: The Fundamentals
Are you leaving money on the table? For construction businesses, every dollar counts, and that’s where job costing comes in. Imagine having a clear line of sight into your project’s expenses, with
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A Beginner’s Overview of the Cash Flow Statement in Construction
In the construction industry, managing finances effectively is crucial to the success of any project. Among the various financial statements, the cash flow statement is an essential tool for tracking
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Understanding the Income Statement: Insights into Construction Financials
The income statement is a crucial financial document that offers a detailed snapshot of a company’s profitability over a specific period. Despite its apparent simplicity, it tells a compelling
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ProNovos vs. Excel: Automating the Work-in-Progress Report
In construction management, staying ahead with Work in Progress (WIP) reports is crucial for tracking project progress, financial health, and identifying bottlenecks. Traditionally, Excel has been
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Financial Statements in Construction
Financial statements in construction are like blueprints for a company's financial health. Just as blueprints guide the construction of a building, financial statements – including the Balance Sheet
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ProNovos Enters Strategic Partnership with Contractor Business Solutions Limited
November 14, 2023, Atlanta, GA — ProNovos is thrilled to announce its strategic partnership with Contractor Business Solutions Limited (CSBL), a distinguished software consulting firm based in
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10 Best Practices for Managing Construction Billings
Construction billing management is a cornerstone activity for every construction manager. Its significance can't be overstated, especially when you consider the challenges associated with maintaining
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Assessing Project Health: Understanding the Root Causes of Over/Underbillings in Construction
In the dynamic world of construction, the heartbeat of a project's vitality is encapsulated in its over/underbilling status. But mere identification of overbilling or underbilling only scratches the
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Key Performance Indicators (KPIs) for Work in Progress (WIP)
The WIP schedule is essentially the construction industry's version of a report card. It shows a detailed breakdown of each project's status, providing critical information such as costs incurred
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10 questions you can get answered about your financial performance
Managing a construction business involves juggling numerous moving parts, from pre-construction to closeout. To streamline collaboration between the field and office and allow executives to focus on
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The Best Resources for Women in Construction
Women in construction are stepping into leadership roles across the field and office, but the industry still has ground to cover on representation and pay. Here is a curated list of associations, training programs, and development resources to help women enter, succeed, and advance in the industry.
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Why ‘Job Borrow’ is a Key Metric for Contractors
Given the pressures in today’s construction industry, contractors need to do all they can to avoid “being the bank” on their projects.
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ProNovos Joins The Construction Industry CPAs/Consultants Association
FOR IMMEDIATE RELEASE
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ProNovos and HoganTaylor LLP Bring New Analytical Tools to Construction Contractors in Oklahoma, Arkansas and Texas
FOR IMMEDIATE RELEASE
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ProNovos and REDW Bring Practical Analytics to Construction Contractors in the Southwest
FOR IMMEDIATE RELEASE
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ProNovos and GBQ Bring Advanced Analytical Tools to Construction Contractors Across Ohio and the Midwest
ATLANTA and COLUMBUS, OHIO (08/16/22)–Construction data specialist ProNovos and Top 100 tax, accounting and consulting firm GBQ Partners LLC (GBQ) today announced a strategic agreement focused on
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ProNovos and Smith + Howard Announce Strategic Partnership
ATLANTA (08/13/22)–Construction analytics provider ProNovos and tax, accounting and advisory firm Smith + Howard are joining forces to better serve contractors.
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Women in Construction Spotlight: Rachel Soanes
This week provides an opportunity to recognize and honor women who have overcome barriers to excel in a traditionally male-dominated industry.
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Why Construction Needs Data Integration
The popular phrase “data is the new dollar” describes the lucrative ROI that information continues to deliver in the business world. In the construction sector, increasing tech adoption has improved
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Turning Construction Data Into Construction Intelligence
Going from data to decision is easier than you might think.
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It’s Women in Construction Week. Here’s an Inspiring Story.
by Bruce Orr
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What is Construction Data?
Construction data is the information contractors collect to plan, manage, and optimize projects. It falls into four main types: estimating data, Building Information Modeling (BIM) data, operational project data, and financial data. Used together, these datasets help teams anticipate problems, control budgets, and make faster, better-informed decisions from preconstruction through closeout.
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